Step-by-Step Agents’ Guide for Admission Process

This page consists of step-by-step information on admission to a master's degree program at the NYIT-Vancouver campus. Detailed information about NYIT-Vancouver and the program it offers is available on our website. Please make sure you are fully aware of all the steps involved in the admissions process. Please also make sure, before submitting applications, applicants you are assisting have in-depth knowledge about the program they are applying to.

What degree programs are offered by NYIT-Vancouver?

For more program info please download the program information sheets at: https://vancouver.nyit.edu/new_york_tech_vancouver_program_info


What are our Intakes?

NYIT-Vancouver offers three intakes per year; Fall (September), Spring (January), and Summer (May). Fall and spring are regular 15-week terms and summer is intensive and is 8-week long.


What intakes are currently available for application submission?

Please note, because we receive an overwhelming number of applications as soon as they open, especially for Cybersecurity and Master of Energy Management programs, we may have to close the application portal earlier than expected. Please regularly visit our website and application portal to learn about the availability of the programs. Below are the programs and the terms that are currently available for application submission:

    • Summer 2022: Open for M.B.A and MBA-Finance. Closed for Cybersecurity and Energy Management.
  • Fall 2022: Open for M.B.A and MBA-Finance. Closed for Cybersecurity and Energy Management.
  • Spring 2023: Application open for all programs

*Dates are subject to change. Programs will close as soon as they are filled. Applications may be deferred by the admissions office to the next available term when programs are full.

For more information please visit: https://vancouver.nyit.edu/apply


How to submit your application for admission?

Please click on NYIT-Vancouver Application Submission and follow the steps on NYIT Vancouver online application guide

Please make sure you follow the steps as suggested otherwise the submitted application may be “incomplete” which may cause the delay in application processing.


How to check application status of applicants?

Once your application submission is 100%, you can log back in to the application account to check the status of application submitted and you can view decision letters.

Note: if your login is no longer valid, you must reset the password and try again.


Once students are admitted they receive Eligibility for Admission (EFA) letter

Once a student is admitted to a degree program, he/she will receive an e-mail confirming his/her admission to the program. Students must either “accept” or “reject” the admission offer. If the student accepts the offer, he/she must electronically sign the offer. He/she will also be able to download the tuition breakdown.

Note:Only the applicant to the program is authorized to “accept” or “reject” the admission offer. If a third party (agent) is found to have signed this document, they will be held accountable for this action.


What is the estimated tuition and living expenses for students starting Spring 2022, Summer 2022, and Fall 2022?


Once the student receives an EFA, he/she must submit the tuition deposit

Once students receive the Eligibility for admission (EFA) letter, they are required to pay the initial tuition deposit so that they can receive their Letter of Acceptance (LOA).

The tuition deposit amount and tuition breakdown are provided in the EFA.


Method of deposit payment

All the initial tuition deposits must be paid through Flywire or TransferMate, the payment platforms NYIT has partnered with to provide our international students with an easy, convenient and secure method to send international payments in your home currency or by using an international credit card.

Flywire:

  • Visit Flywire → to learn more and make your payment
  • It takes about 5 to 10 business days for the Flywire payment to be received by NYIT and posted to student’s account.

TransferMate:

  • Visit TransferMate → to learn more and make your payments
  • It takes about 10 to 15 business days for the TransferMate payment to be received by NYIT and posted to student’s account.

1. Click on the Flywire → or TransferMate → link and enter USD$8,501.85 to proceed with payment.

2. Please Do Not use an unreliable 3rd party or currency exchange bureau to pay on your behalf.


How to confirm and retrieve the official receipt for your deposit payment?

Once the deposit payment is submitted and received by NYIT-Vancouver and posted to your student account, you will be able to retrieve your official receipt in your NYIT-Vancouver Student Account.

Please follow the below instructions to set up your NYIT Connect Student Account to get your receipt:

  1. Go to: my.nyit.edu and select "First-Time Users and Password Reset."
  2. Enter your NYIT ID number and last name as they appear on your acceptance letter.
  3. Enter the security code exactly as it appears and submit.
  4. Provide answers to the security questions.
  5. Follow the instructions to set your secret questions and answers.
  6. Create your new password. Please read the password instructions carefully to create a secure password containing required characters.
  7. You have successfully created your NYIT Connect account and email address. You may access it online at my.nyit.edu
  8. Click on “My Account” under “Finances” which will take you to Transact Payments (CASHNet) system
  9. Click on “Transactions” to find your payment transaction and download the official receipt of your payment.
  10. Send the official receipt to Vancouver.Bursar@nyit.edu to notify us your deposit has been received by New York Tech.
  11. Upon received your deposit confirmation, your Letter of Acceptance will be issued within 2 to 3 business days.

What are the next steps after the student has been admitted?

In order to receive detailed instructions about the next step after your student has been admitted, please advise your student to review the admitted student page and follow the steps. This link provides detailed information about the tuition deposit, new student orientation, course registrations, insurance, arrival to Canada, and many other student service-related matters.


How to request for a deferral of admission?

Students admitted to NYIT-Vancouver programs are expected to attend in the term they are admitted to. Students are permitted to defer their start date due to the following reasons.

  • Student Visa is denied and the student will reapply
  • Student Visa not approved in time to travel to Canada
  • Other unforeseen circumstances

Note: there will be no guarantee that a deferral of admission request will be approved.

Due to space limits, it may not be possible to defer to the subsequent term and will be placed in the first term that is available. In this situation, only one request for deferral will be permitted as students must begin studies as outlined below in the table.

To be eligible for a deferral you must have accepted the offer of admissions and paid the tuition deposit.

The request to defer your admissions must be made at least 2 months prior to the start of the program. If you do subsequently receive a student Visa and would like to attend in the term admitted, you must notify Vancouver.admissions@nyit.edu about the change in circumstances.

Students must be able to attend in-person within the add/drop period for the term. For Fall and spring, this is within 2 weeks from the start of classes. For the Summer term, that is 1 week from the start of the term.

In order to defer you will need to email to: Vancouver.admissions@nyit.edu

You will only be allowed to defer the start of your program for two terms. All applicants must start the program by the following terms based on Admitted term.

  • Admitted term: Fall - Student must begin term by Following Summer
  • Admitted term: Spring - Student must begin term by Following Fall
  • Admitted term: Summer - Student must begin term by Following Spring

Students who do not commence their studies within this period will be considered to have their admissions revoked. Students wishing to attend NYIT Vancouver at a later date will have to reapply to the school.


What is the refund policy on withdrawal by “admission deferred” students?

This does not apply to students who are unable to attend due to denial of a Student Visa. Please see the Tuition Deposit Refund policy for this you will be refunded your deposit, less a fee equal to a 3-credit hour based on the tuition rate of the last admitted term in the following situations:

  • Student was admitted to a term, did not attend and did not request a deferral.
  • Student has requested 2 deferrals and has not begun in the 3rd term (see above).

All refunds are returned to the original payee. If a student subsequently attends NYIT Vancouver, the 3-credit tuition fee as described above will be credited to the student's account and will be available to offset future fees.

If a student reapplies for admission after withdrawal and the student visa is denied, the 3-credit tuition fee will not be refunded.


What is the regular refund policy on Tuition Deposit?

  1. Deposit amount will be fully refunded (USD$153.85 processing fee will be deducted) if the visa application is denied (official visa denial letter received from Immigration, Refugees and Citizenship Canada is required).
  2. 3-credit tuition fee (tuition rate is based on the last term admitted) will be deducted for the refund application other than visa denial.
  3. 3-credit tuition fee (tuition rate is based on the last term admitted) will be deducted for withdrawal due to 2 deferments and will not be refunded if the visa denial letter is received after that.
  4. Deposit will be returned based on the original payment method.
  5. As required by the Global Anti Money Laundering (AML) Regulations, deposit MUST be returned to the Original Payer/Sender and to the originating bank account/credit card.
  6. NYIT Refund Department will not return the payment to the students if students are not the original payers.
  7. NYIT Refund Department will not return the payment to a 3rd party if students cannot locate the original payers.
  8. Once NYIT Refund Office returns the funds to Flywire or TransferMate (based on your initial payment method), it is solely your (student’s) responsibility to inform your original payers to provide Flywire or TransferMate with their contact information and the required documents in order to complete your refund.

How can you apply to become a new authorized agent?

Vancouver campus greatly values the partnerships with its agents. If you are interested in applying to become a new agent, please email us at vancouverinfo@nyit.edu with a brief introduction of your company. We will then forward you an Agency Reference Form.

Approval and renewal decisions of agency contracts are made based on the following factors:

  • Agent’s recruitment ability of quality students
  • Student diversity
  • NYIT-Vancouver’s current regional marketing strategy
  • Agent’s professionalism, ethics and others
  • Minimum 3 references provided by educational institutions the agent has been currently working with

How to claim commission for enrolled students?

Contracted agents can claim commission after the students have enrolled full-time. To claim commission, please email the company’s invoice to Vancouver.commissions@nyit.edu. Please make sure to include the following information on the invoice:

  • Company’s name and contact info
  • Enrolled student’s full name
  • Student ID
  • Enrolled program name and term
  • Total commission amount based on the agency contract.

Note: For security reasons, please do not include your bank account details on the invoice. If we do not have your account info on record, we will send you a secure email link via Ascendant FX to collect.

We will start verifying and processing invoices after the registration period (normally 2-weeks after class start date).

Please note, it is the agent's responsibility to track its students’ enrolment status and claim the commission within the 1st term.


Agency Code of Conduct

Agents will take full responsibility in recruiting qualified candidates to apply for admissions. All International students referred to NYIT-Vancouver from agents must have proof that the application was submitted by that particular agent. Applications submitted online through the NYIT website will have a special agent code assigned to the agent. NYIT has sole discretion over academic student admissions standards and admissions decisions as to particular applicants. All inquiries regarding student application status must be directed to the Admissions office of NYIT-Vancouver at vancouver.admissions@nyit.edu. NYIT’s Office of Admissions is responsible for granting admission to NYIT under this program. Admission criteria and documents required are outlined in the university catalog.

Students will be considered to be enrolled full-time under the following conditions

  • Students in the MBA program must be enrolled in 7.5 credits in the Fall and Spring terms, and a minimum of 6 credits in the Summer term (or as determined by NYIT-Vancouver).
  • Students in the MS Cybersecurity and Master of Energy Management programs must be enrolled for a minimum of 6 credits + Technical Communications in their first semester then 6 credits per term until they graduate.

Term and Termination of the Agreement

A. The Term of the agreement will commence on the date hereof and continue for two years thereafter, provided that either party will have the right to terminate the agreement 1) upon 30 days notice to the other party if the other party is in material breach of the Agreement and does not cure the breach within the 30 days, or 2) at any time and for any reason upon three months written notice to the other party.

Use of sub-agents

In the event that AGENT uses any sub-agents in connection with the performance of its services hereunder, AGENT will inform the subagents of all of the requirements of this agreement and AGENT will be responsible for all actions or misrepresentation of its subagents. Upon the request of NYIT, AGENT will provide NYIT with a list of all sub-agents engaged by AGENT.


Marketing materials to download

All marketing materials and correspondence used by agents for the recruitment activities must be approved in advance by NYIT. Agent warrants that it will comply with all applicable laws and regulations.


News and Notices



Policy regarding submission of fraudulent academic documents by an applicant

Students found to have submitted fraudulent academic documents; such as transcripts, for the purpose of admission at NYIT-Vancouver, can have their admission canceled, and may be disciplined or expelled upon confirming that the documents submitted were forged. It is the responsibility of the applicant to make sure the documents submitted during the application process are not forged. If fraudulent documents were submitted by the agent on behalf of the student, the agent can be disciplined or terminated within 30 days of the discovery of fraudulent documents.


Policy on mis-representation of degree programs offered at NYIT-Vancouver

It is the responsibility of the agent to make sure the student clearly understands the program he/she has been admitted to. Students must also have a clear understanding of the curriculum structure of the program they have been admitted to.


What is our contact details?

Downtown
701 W Georgia St, Suite 17
Vancouver, BC V7Y 1K8

Broadway Tech Centre
2955 Virtual Way Suite 450
Vancouver, BC V5M 4X3
Phone: 604.639.0942
Email: vancouverinfo@nyit.edu

More contact info: Contact Us page

Note: Any inquiry by an agent will be responded to within 48 hours unless the inquiry took place on a weekend or holiday.