On-Campus Managers

Types of Student Employment Positions

Graduate Assistantships

Graduate students can work as a research assistant (RA), teaching assistant (TA), or graduate assistant (GA), performing specialized duties unique to the office in which they work:

  • Research Assistantship: Work with faculty on specific scholarly projects, performing duties as assigned, including collecting data, conducting statistical analysis, running experiments, interviewing subjects, performing library work, editing manuscripts, etc.
  • Teaching Assistantship: Work with faculty performing duties as assigned, including grading exams and/or assignments, assisting students in studying or completing homework, assisting students in performing laboratory exercises, giving an occasional lecture or presentation to the class, etc.
  • Student Assistantship: Perform duties, as assigned, that are beneficial to the operation of New York Tech and provide a learning experience to the student, such as helping to manage a department office or facility.

Twice a year, you will receive an email inviting you to request Graduate Assistantship Credits and Student Aid funds. Not all requests can be fulfilled due to institutional financial constraints.

Learn More About Graduate Assistantships

Hiring a Student

  • Create a new account.
  • Input your information on the page and click Sign up.
  • For the Employer, choose “NYIT – On-Campus Student Employment.”
  • Your account will be reviewed and approved within one to two business days.

For assistance, visit the Handshake Help Center or contact ose@nyit.edu.

Once your profile is completed and you are connected with us, you can begin posting on-campus jobs.

  • Select the Post a Job button on your dashboard.
  • The job title should begin with the funding source for the job: “SA” for Student Aid, “GA” for Graduate Assistantship, and “FWS” for Federal Work-Study. You may also choose SA/FWS for two funding sources, for instance. Also, include your department and/or the job title of the position.
  • Fill out the description as thoroughly as possible. To reduce the number of applicants, ask applicants to provide you with a cover letter tailored to your position and to provide a portfolio, if necessary, or other materials.
How to Post an On-Campus Job

Use Handshake to help you sort through applicants. You can download an applicant packet for all the applicants and then set the status of the applicants from Pending to either Declined, Reviewed, or Hired. Students can see their status and will be less likely to contact you to get updates on their application status if you use the system to change their application status.

Supervisors are responsible for interviewing candidates, if necessary, before offering the job position. If you are interviewing multiple students for the same position, the same questions should be asked of each student.

Students may not begin working until onboarding and paperwork have been fully processed. Once you have identified a final candidate, you are responsible for initiating the electronic hire:

  • Log in to Workday
    • Search before you hire! Does the student already exist as an employee in Workday?
      • If Yes: Students who have a job qualify for a new job. Complete the “Add Job” task.
      • If No: Students who have not had a job qualify as a new hire. Complete the “Hire Student” task.
    • To select the correct student, look for the Student ID number or NYIT email address before performing a task.
  • Prepare the following information to be input into the appropriate task:
    • Funding type
    • Cost Center
    • Campus where the student will be working
    • Hourly rate/GA Credit Hours
    • Job Category (see table below)
    • Handshake Job Number
  • Once your task has been submitted, it will be reviewed by the Office of Student Employment. At this point, you can keep track of the task status using your “My Task > Archive” tab.
  • Once your task has been approved by the Office of Student Employment, Onboarding will be triggered for the student. Students must complete all onboarding tasks in Workday and provide required paperwork ON OR BEFORE their start date.

If they are a new hire or have not worked in over a year, they will be asked to present unexpired, original identification for the I-9 Employment Eligibility and Verification form in person to the OSE.

List of Acceptable Documents

Students cannot begin working until the Office of Career Success and Experiential Education approves the contract and required paperwork. They cannot begin working prior to the start date indicated on the student contract.

Students cannot begin working until their contract is fully processed.

You are responsible for reviewing the student’s timesheet for accuracy and approving it each week in a timely manner. If you do not agree with the hours submitted by the student, such as entering hours not actually worked, reject the timesheet and state why you are rejecting the timesheet in the comment box. If you do not approve a timesheet, the student will not receive payment for the hours that they have worked.

How to Approve a Timesheet

Students get paid on the business day closest to the fifteenth and the last day of the month. Payroll processes checks two and a half weeks behind timesheet approval. The first check may take a full month to process, depending on Payroll’s transmittal date. If students submit timesheets and you approve them on a timely basis, students should be paid consistently on the fifteenth and last of every month. If these days fall on a weekend, the student will be paid on the Friday before.

Student Employee Onboarding/Training

Student Employee onboarding/training should include:

  • Goals of the department and the various activities that occur in the office.
  • Overview of the office staff and organizational structure.
  • Shadowing staff members to learn how to do a specific duty or activity.
  • Acceptable and appropriate attire to wear while at work.
  • Where to place personal belongings and where they will be working in the office.
  • Creating a work schedule based on when the student is available and when they are needed in the office.
  • Students are not allowed to be scheduled to work during their scheduled class times.
  • A review of policies and procedures that need to be followed in the office. If any changes in these policies or procedures are made, the student MUST be made aware of these changes.
  • If appropriate, safety guidelines for the workplace.

Additional Responsibilities

In addition to providing adequate training, as a supervisor, you are responsible for:

  • Ensuring all paperwork is handed in and approved prior to the student’s start date.
  • Setting a good example, as employees will act in accordance with your behavior.
  • Informing the student of your standards and expectations for the position.
  • Keeping lines of communication open, clear, and constructive.
  • Monitoring the award balances of each student. It is your responsibility to ensure they do not work more than they are awarded.
  • Verifying the accuracy of the hours a student enters into the timesheet system.
  • Ensuring students take an appropriate break based on the number of hours they work consecutively.
  • Addressing problems (or potential problems) as they arise—do not let them build.

Contact Us

For further information, please contact: