Classes, Schedules & Transcripts

If you are having problems registering for courses, there may be a hold placed on your account. A hold will appear in “My Tasks” in the Student Services HUB. A hold may be caused by one or more of the following:

• Financial Hold: You do not have sufficient funds deposited into your account. Please contact the Bursar’s Office at vancouver.bursar@nyit.edu.
• Cybersecurity Pre-requisite Hold: You are required to complete all admission prerequisites. Your admission prerequisites are listed on the Terms of your Graduation Admission (see page 5 of your Acceptance Package).
• Update Contact Information Hold: Please complete your To-Do item in My Task in the Student Services HUB.

You can drop a class during the add/drop period. Please be aware of the following consequences of dropping a class:

• If you are an international student and you drop below full-time, your immigration status may be affected.
• If you drop below full-time, your financial aid may be reduced.

It is strongly recommended that you check with your department, the Office of the Bursar (vancouver.bursar@nyit.edu), and/or the Office of the Registrar (vancouver.registrar@nyit.edu) prior to dropping a class.

Complete your swap in the Student Services HUB. View this video for help on how to swap a class.

A withdrawal from a class means dropping a class during the withdrawal period. Please be aware of the following consequences of withdrawing from a class:

• You may have financial liability.
• Your financial aid may be reduced or canceled.
• Your immigration status may be affected.
• Your transcript will have a W grade (it does not affect the GPA).
• Your path to graduation may be delayed.
• Your education cost may increase.

It is strongly recommended that you check with your department, the Office of the Bursar (vancouver.bursar@nyit.edu), and/or the Office of the Registrar (vancouver.registrar@nyit.edu) prior to withdrawal.

To withdraw from a class, complete a Withdrawal from Course form and send it to your instructor. The instructor will submit the form to the Office of the Registrar. Forms are not accepted when submitted by the student.

If you stop attending the class without submitting the Withdrawal from Course form, your instructor may assign a grade of UW (unofficial withdrawal). An unofficial withdrawal has the same consequences as an official withdrawal.

Please ensure you understand the Withdrawal and Refund Policy. You cannot use the Student Service HUB to withdraw from all classes in a term. 

If you wish to withdraw from New York Tech and request a refund on your account, you must complete two forms:

1. Withdraw From All Courses
2. Refund Request Form
   Please select the form below based on how and when the deposit payment was made:
   • Use the Refund Request Form if the tuition deposit was paid by:
     • Flywire
     • TransferMate
     • Credit/debit card directly from the Applicant Dashboard or through the student account within 183 days
     • Electronic check (ACH) from the Applicant Dashboard or through the student account within one year (only valid for banks in the U.S.)
   • Use the Wire Refund Request Form – Ascendant if the tuition deposit was paid by:
     • Credit/debit card directly from the Applicant Dashboard or through the student account more than 183 days ago. 
       Must provide the credit card statement showing the transaction, date, and cardholder’s full name and address.
     • Electronic check (ACH) from the Applicant Dashboard or through the student account more than 1 year ago (only valid for banks in the U.S.)
       Must provide the bank statement showing the transaction, date, and account holder’s full name and address.

Once completed please send the forms to vancouver.bursar@nyit.edu.

Please update your preferred first name, address, phone number, and Social Insurance Number in the Student Service HUB. Your preferred first name will appear on class and grade rosters as well as in the my.nyit.edu portal. Your official name will appear on your transcript and diploma. 

To change the name that appears on your transcript and diploma, contact the Office of the Registrar at vancouver.registrar@nyit.edu to schedule an appointment. Bring your signed Application to Change Personal Information form and your original supporting documents to the appointment. We will make copies of the original documents for our records. 

• Proof of Enrollment Certificate
  Once you have completed your course registration, you can download your Proof of Enrollment from the Student Service HUB (My Academic Records > New York Tech Vancouver > Proof of Enrollment).
• Transcripts 
  Official transcripts may be ordered online through the National Student Clearinghouse (NSC). Log in to the Student Service HUB to order an official transcript. If you do not have access to the HUB, you may order transcripts directly through NSC at getmytranscript.com. You may choose electronic delivery as a PDF file or opt to receive a paper copy by mail. The transcript fee is US$15 plus any applicable fees.
• Completion Letter
  Once you are approved for graduation, you can download your Final Degree Completion Letter from the Student Service HUB (My Academic Records > New York Tech Vancouver > Final Degree Completion Letter).

Should you be required to take a semester off, you must complete and sign a Maintenance of Matriculation Form. For more information, please contact the Office of the Registrar at vancouver.registrar@nyit.edu.

To graduate, you must:

• Fulfill all requirements for your degree (as listed in the catalog in effect on the date of admission/readmission). See our Graduation Evaluation Guidelines for additional information.
• Meet the minimum cumulative GPA required for your program.
• Apply for graduation online via the Student Service HUB.
• Be recommended by your department head, who will submit a signed degree audit evaluation to the Office of the Registrar.
• Comply with application deadlines listed on the academic calendar.

Graduating students should apply for graduation at the beginning of their final semester. Applying for graduation is separate from your decision to attend Commencement.

Complete and file an online application to graduate through the Student Service HUB by the deadlines below:

• September 27, 2024 – for (Fall) December 17, 2024 conferral date
• February 14, 2025 – for (Spring) May 31, 2025 conferral date
• March 28, 2025 – for (Summer) August 31, 2025 conferral date

If you are unable to apply for graduation or for further information, please contact the Office of the Registrar at vancouver.registrar@nyit.edu.

The conferral date is the date on which a student’s degree is awarded. The conferral dates for each semester are:

• Fall Semester – December 17, 2024
• Spring Semester – May 31, 2025
• Summer Semester – August 31, 2025

Students will be reviewed by the Graduation Office throughout the semester, but cannot be graduated prior to the conferral dates for the term in which they apply for graduation.

A CeDiploma® is available for students who graduate from December 2019 and onward. Your CeDiploma® will be available within five to seven weeks after you are approved for graduation. You will receive an email with a link to download your credential when it is available from our trusted partner, CeCredential Trust™. Be sure to register for your free account directly on the CeCredential Trust™ website in order to have lifetime access to your CeDiploma®. If you need to request a new download link, please see CeCredential Trust™. Contact CeDiploma® for more information.

You will be notified via email when your paper diploma is ready to be picked up at the Broadway Tech Centre Campus (Suite 310, 2925 Virtual Way, Vancouver, B.C. Canada).

Instructors don’t always have a chance to learn about the positive impact they have on the students they teach. The Thank A Professor program provides an opportunity to express your appreciation to the faculty who have made a difference in your career at New York Tech. The time it takes to say “thank you” may be brief, but the impact is far greater than you may realize. Thank someone today!